Meetings are a necessary part of work, and we attend many meetings throughout the workweek. Sometimes meetings may not be productive due to insufficient thought and planning. This may result in a meeting without clear direction and lack of real decisions or actions to take at the end.
Facilitating effective meetings requires a skill set to ensure that meetings are result-oriented and achieve the intended outcomes of solving problems, brainstorming ideas or sharing information.
After the workshop, learner will be able to:
- Appreciate the value of facilitating meetings in organisations
- Recognize the key planning steps that make meeting time more effective
- Learn how to design agendas and meet objectives
- Understand facilitation tools that can help create a safe and open environment for discussion
- Identify appropriate strategies for in-person and online meetings
Outline
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Understanding the Framework for Productive Meetings
– What typical meetings are like
– 3Ps of meetings – Preparation, participation & productive actions
– Distinguish different types of meetings and intended outcomes
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Preparation for a successful meeting
– Developing meeting objectives
– Considering the requirements of the participants
– Resources and Logistics
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Meeting Agendas
– Managing meeting agendas
– Allocating sufficient time
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The Role of the Meeting Facilitator
– What the meeting facilitator does
– Setting the context clearly
– Creating the right environment
– Develop engagement
– Managing process
– Keeping the team on track
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Facilitating towards productive outcomes
– Facilitating discussion
– Developing consensus
– Agreeing on productive actions
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Virtual Meetings
– Planning for virtual meetings
– Facilitating virtual meetings
– Virtual meeting tips and tools
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Meeting Challenges
– Common challenges faced and possible solutions
