Administrative Assistant:

Salary: The average salary for entry-level administrative assistants is SGD 2,349 per month. The upper range involves administrative assistants in industries like finance or technology, where administrative tasks often include managing sensitive information or coordinating complex schedules. (Source: Indeed)

Scope: General support to office staff, handling basic clerical tasks such as filing, data entry, scheduling meetings, and managing office supplies.

• Supporting day-to-day operational activities and ensuring smooth running of office procedures.
• Organising and preparing meetings, conferences or assisting with other events.
• Creating and maintaining administrative records and documents.
• Handling internal and external communication, including telephone calls and emails.
• Managing and distributing information within an office, which may involve data entry, document management and filing.
• Providing customer service as the first point of contact for clients, suppliers and partners.
• Supporting other staff members and managers, performing tasks such as scheduling appointments, sending reminders or assisting with travel arrangements.
  
  

Qualifications: A proactive attitude, good organizational skills, and the ability to multitask. Basic computer literacy, including familiarity with Microsoft Office (Word, Excel, PowerPoint), is often required. Possess at least O or N levels. Some employers might require candidates to possess a Nitec, Higher Nitec or polytechnic diploma in any field. Beneficial to have previous experience with office management systems and procedures and are proficient in using office equipment, such as printers and fax machines. Earning a relevant certification also shows the candidate’s interest in improving their abilities and their commitment to working in the administrative field. (Source: Jobstreet)

Receptionist:

Salary: The average salary for entry-level receptionists is SGD 2,380 per month. Receptionists in multinational corporations (MNCs) or companies located in prime areas such as the CBD might earn slightly more, reflecting the high expectations for client-facing roles in these environments. (Source: Indeed)

Scope: Serving as the first point of contact for visitors and callers, managing the reception area, scheduling appointments, and assisting with general inquiries.

• Greeting guests, customers, and clients when they arrive.
• Receiving packages and deliveries addressed to the office.
• Sending out packages and deliveries from the office.
• Answering and forwarding phone calls and emails.
• Directing visitors to meeting areas.
• Responding to questions and concerns at the reception area.
• Ensuring the reception area is presentable.
• Providing information to company inquiries.
• Ensuring office security with basic safety procedures, such as guest logbooks and visitor badges.
• Updating office calendars and scheduling meetings.
• Arranging travel and accommodation for official company travel.
• Photocopying, faxing, and emailing, as requested.
• Performing other administrative tasks, as requested.
  
  

Qualifications: Strong communication skills, a professional demeanor, and a welcoming attitude. Ability to manage a busy phone line and handle multiple tasks simultaneously. Possess at least A levels, or pursue a diploma, degree, or other course in any field. Complete an internship. Enhance your resume with certification from free resources or workshops. (Source: Jobstreet)

Data Entry Clerk:

Salary: For data entry clerks, the average starting pay of SGD 2,158 per month. However, with the increasing importance of data management and the digitization of many processes, those with additional skills in data analysis or software proficiency might see offers on the higher end or above this range. (Source: Glassdoor)

Scope: Inputting data into company systems, maintaining accurate records, and performing routine data verification tasks.

• Entering data such as figures and customer information into spreadsheets and database software.
• Making sure information is complete and accurate before entering it into the system.
• Generating information and reports upon request.
• Regularly backing up databases.
• Checking existing databases for errors and correcting them as needed.
• Filing documents.
• Creating invoices and quotations.
• Providing administrative support such as answering phones and replenishing office supplies.
  
  

Qualifications: High attention to detail, fast and accurate typing skills, and familiarity with database software or spreadsheets. Knowledge of MS Office applications. This is essential for carrying out your duties. Moreover, knowing your way around Excel is especially important. Some employers may prefer that their data entry personnel be familiar with Google Suite as well. Ability to type quickly. You’ll be working with large amounts of data, and you’ll be expected to enter them in a fast and efficient manner. A secondary level and O-level are usually the minimum requirements for this field of work. At the same time, companies look favourably at candidates who have completed Nitec courses. A background in accounting can give you a competitive edge as well. (Source: Jobstreet)

Executive Assistant:

Salary: Entry-level executive assistants earn an average starting pay of SGD 3,480 per month, but for those supporting C-level executives or working in high-pressure industries, starting salaries can be as high as SGD 3,500 or more. The role’s complexity, requiring experience in managing executive schedules, coordinating high-stakes meetings, and often overseeing other administrative staff, justifies the higher pay. (Source: Indeed)

Scope: Providing high-level support to senior executives, managing calendars, coordinating meetings, preparing reports, and handling confidential information.

• Handling official communication including phone calls and emails.
• Planning meetings and travel of senior executives.
• Setting the executive’s daily schedule.
• Writing memos.
• Booking meeting rooms and making reservations at restaurants or hotels.
• Creating slides for presentation.
• Recording minutes of meetings.
• Compiling, filing, and retrieving documents, records and reports.
• Researching and preparing reports.
• Organising and managing corporate events.
• Collaborating with other executive assistants and office staff. 
  
  

Qualifications: Strong organizational and communication skills, discretion, and the ability to handle pressure. Experience in similar roles is often required, even for entry-level positions. You will need at least a high school diploma or GED certification to work as an Executive Assistant. Significant office experience is beneficial. Complete secondary school education. Consider earning additional certification such as the Certified Administrative Professional (CAP) to further your credentials. (Source: Jobstreet)